Archives West Finding Aid
Table of Contents
Executive Assistant to the President (Linda Simmons) Records, 1991-2000
Overview of the Collection
- Creator
- Simmons, Linda
- Title
- Executive Assistant to the President (Linda Simmons) Records
- Dates
- 1991-2000 (inclusive)19912000
- Quantity
- 9.6 cubic feet : 24 document boxes of paper records and ephemera, 1 file of photographs & negatives, and 3 videocassettes.
- Collection Number
- A-047
- Summary
- Administrative Records from Linda Simmons, Executive Assistant to the President from 1994-2002.
- Repository
-
Lane Community College Archives
4000 East 30th Avenue
Eugene, OR
97405
Telephone: 5414635466
archives@lanecc.edu - Access Restrictions
-
Collection is open for research.
- Languages
- English.
- Sponsor
- Funding for preparing this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission. Funding for encoding the finding aid was awarded by the National Endowment for the Humanities.
Historical NoteReturn to Top
Content DescriptionReturn to Top
The collection is divided into two sections: records that document the $42.8 million general obligation bond planning and construction project approved by voters in 1995 and records for the restructuring of Lane Community College's organizational structure with the Process Redesign Project. Detailed descriptions are provided at the series level.
The Bond Measure collection has information on meetings and committees, financial information, presentations, public relations, newspaper articles, results from public surveys, the Master Plan for Construction Bonds (1994), The Nelson Report (1995), and the Transcript of Proceedings for Bond Sales (1995).
The Process Redesign collection has information on meetings and committees (Process Evaluation & Selection Team (PEST), Students First! Redesign Team, Leadership Team), financial information, presentations, public relations and newspaper articles, results from public surveys, reports, and information from other colleges.
Use of the CollectionReturn to Top
Restrictions on Use
There are no use restrictions.
Preferred Citation
Executive Assistant to the President (Linda Simmons) Records, 1991-2000 (A-047), Lane Community College Archives, Eugene, Oregon
Administrative InformationReturn to Top
Arrangement
The collection is divided into two series.
A. Bond Records, 1993-2000
B. Process Redesign, 1991-1999
Acquisition Information
Administrative transfer from the President's Office in 2003.
Processing Note
These records were processed by archivist Tiah Edmunson-Morton in 2005 following the guidelines for minimal processing. The records are stored in boxes in the order they were received by the Archives. This arrangement is reflected in the box and folder listing in the description section. The collection was intellectually rearranged into two series and this arrangement is reflected in the series and folder descriptions which are in alphabetical order.
Separated Materials
Separated from Box 24/Folder 12: three videotapes.
Separated from Box 8: 4 proof sheets, 13 color photographs, 24 black & white photographs, 24 black & white negatives.
Detailed Description of the CollectionReturn to Top
The following section contains a detailed listing of the materials in the collection.
The records are listed in the description column alphabetically within the appropriate series. However, they are physically stored in the boxes in the order they were sent to the Archives with minimal rearrangement or processing. The physical arrangement is reflected in the Box/Folder column in the following series lists.
Series A: Bond Records, 1993-2000Return to Top
Voters approved a $42.8 million general obligation bond for Lane Community College in 1995. This gave the college money to build and remodel facilities for job preparation, employee training, and other instructional programs; to address health and safety issues; and to increase community access. Thanks to interest earnings and additional sources, funds were leveraged to $62 million. Additionally, work by college trades people saved the college about a half-million dollars. Building began off-campus in 1995, with the construction of a new learning center in Cottage Grove; this was followed by an addition to the Florence learning center, and, over the next four years, the construction of eight Community Learning Centers at district high schools. Work began on main campus in 1999.
Building and remodeling sponsored by the bond include Workforce Training Building, Welding Technology Building, Addition to Campus Services Building, Parking Lot Improvements, Child Care Center, Math-Science Addition, LTD Bus Station, Sewage Lagoon Upgrade, Student Services Building, Central Plant Upgrade, Health Tech., P.A.-P.E. ramp, Addition to Performing Arts, Center Building remodel, Library remodel, and temporary space for Archives have all been completed.
Collection is open for research.
Container(s) | Description | Dates |
---|---|---|
Box-Folder | ||
2/6 | Advocates/Bond
Election |
1995 |
3/3 | Arbitrage Rebate Calculation
Report |
1998 |
1/8 | Board Meetings |
1994-1995 |
1/6 | Bond: Advocate
Meeting |
1994 |
2/12 | Bond: Ballot
Questions |
1995 |
5/5 | Bond Committee:
Miscellaneous |
1995 |
3/5 | Bond: Election Law
Query |
1993 |
3/7 | Bond: Expenditures |
1997-2000 |
5/8 | Bond:
Groundbreaking/Dedications: General |
1996-1996, 1999 |
5/9 | Bond: May 1995: Communication,
Staff |
1995 |
5/7 | Bond: May 1995:
Endorsements |
1995 |
5/4 | Bond: May 1995: Media
Coverage |
1995 |
3/4 | Bond Measure: Miscellaneous
Finance |
1995 |
1/2 | Bond: Outreach
Mailing |
1994 |
4/2 | Bond: Presentations |
1994-1995 |
2/7 | Bond: Project Needs |
1995 |
3/10 | Bond: Project Orientation For
Board Members June |
1999 |
2/10 | Bond: Public
Relations |
1995 |
4/1 | Bond: Publicity |
1995 |
5/6 | Bond: Publicity
Fliers |
1995 |
3/8 | Bond: Publicity
Miscellaneous |
1995 |
3/1 | Bond: Purchase
Agreement |
1995 |
2/4 | Bond: Sales Closing |
1995 |
2/3 | Bond: Speaker’s
Bureau |
1995 |
2/11 | Bond: Campaign
Timetable |
1995 |
1/4 | Bond: Work Session |
1994 |
4/3 | Bonds and Ballots:
Presentation |
1995 |
2/5 | Election Filing |
1995 |
2/9 | External Relations |
1995 |
4/4 | General Obligation Bonds Pricing
Book |
1995 |
2/2 | Internal Committee |
1995 |
4/5 | Master Plan for Construction
Bonds |
1994 |
3/2 | Nelson Report |
1995 |
4/6 | Nelson Report: Full
Study |
1995 |
3/9 | Nelson Report:
Miscellaneous |
1995 |
5/2 | Newspapers: The
Daily |
1995 |
5/1 | Newspapers: The Register
Guard |
1995 |
5/3 | Newspapers: The
Torch |
1995 |
1/3 | Presentation To Lane Community
College |
1994 |
2/1 | Public Survey |
1995 |
1/1 | Seattle Northwest |
1994 |
3/6 | Selling General Obligation
Bonds |
1995 |
1/7 | Special Bond Meeting |
1994 |
1/5 | Staff Meetings:
Bonds |
1994 |
4/7 | Transcript of Proceedings: Bond
Sales: Part I |
1995 |
4/8 | Transcript of Proceedings: Bond
Sales: Part II |
1995 |
2/8 | VIP Lunch: Bond
Election |
1995 |
3/11 | Win At The Polls, A Finance
Campaign Planner |
undated |
Series B: Process Redesign, 1991-1999Return to Top
When the administrators at Lane Community College decided to implement Process Redesign in the mid-1990s, they felt that Lane needed to undergo a major change in the way it operated. The College faced increasing demands for its services, at the same time that resources were declining.
The Process Redesign project intended to improve and enhance the teaching/learning environment; to improve the quality, effectiveness, and scope of services to students and other customers of the college; to improve the efficiency of college processes; and to relieve the workload stress on employees. It was an innovative, holistic approach to recreating organizational structures. The project focused on six key process areas: facilities/support, grants/contracts, personnel/payroll, planning/budget/financial transactions, procurement, and services to students.
Through a series of committees and groups, the staff reinvented the way the college operated, making the organization more cost effective, efficient, and student-oriented. The project collected and analyzed student and staff input to devise a way to divide Lane into four groups: Instructional Services Group, College Operations Groups, Executive Services Group and Student/Learner Services Group.
The first phase of Process Redesign focused on administrative services to students, and became known as Students First! The focus of this project was to achieve significant change and improve performance in meeting the service needs of students, such as enrollment services, student records, student financial services, and financial aid. The initial planning timeline was from March 25 to July 26 1996; the project was launched for students' use in 1998. Students First! was renamed Enrollment Services in 2004.
Collection is open for research.
Container(s) | Description | Dates |
---|---|---|
Box-Folder | ||
21/2 | AD Hoc Mission Resolution
Subgroup |
1996 |
12/5 | Article: Inside Track to the
Future |
1996 |
10/14 | Assessment and
Measurement |
1995 |
11/4 | Benchmark Study |
1994 |
20/1-2 | Benchmarking Table of
Contents |
1996 |
6/8 | Board Meeting
Materials |
1996 |
8/1 | Board Meeting
Materials |
1996 |
7/1 | Board Meeting
Minutes |
1996 |
6/9 | Board |
1996 |
9/1 | Board Report |
1997 |
6/7 | Board Work Session |
1996 |
13/8 | Budget |
1998 |
10/4 | Business Services
Orientation |
undated |
15/5 | Campus Success Survey |
1995 |
12/7 | Career and Employee Services:
Planning Team Accomplishments |
1999 |
14/1 | Catalog Revisions |
1998 |
10/7 | Charge Management
Consultants |
1997 |
15/8 | College Finance Grand Total:
Accounting/Funded Projects: College Finance |
1995 |
7/4 | Communication and High
Performance Teams |
1996 |
15/7 | Computer Services: Instructional
Service Council: Grants Administration Surveys |
1995 |
10/5 | Consultants |
1995-1996 |
10/6 | Consultants Resume |
1995 |
10/15 | Coopers andLybrand
Consulting |
1995 |
12/2 | Director of
Counseling |
1997 |
8/7 | Employee Representative
Meeting |
1996 |
12/10 | Employee
Satisfaction |
1996-1997 |
8/8 | Employees Representative
Information Meeting |
1996 |
11/6 | Employment Security
Policy |
1998 |
6/5 | Executive Awareness
Session |
1995 |
8/4 | Executive Leadership
Team |
1996 |
14/2 | Facilities |
1998 |
21/4 | Final Report on Student
Enrollment |
1991-1992 |
9/3 | Future Work Roles Pre
Summit |
1997 |
14/9 | General Project
Reports |
1998 |
8/11 | HO, HO, HO, HO |
undated |
22/5 | How to Conduct a
Workshop |
1996 |
8/17 | Impact Coordinator: Nominations
and List |
1997 |
10/16 | Impact of Project Apollo:
Maricopa Community College |
1995 |
9/17 | Information Dissemination
System: Phase 1 Goals & Management |
1996 |
7/8 | In-service |
1996 |
11/5 | Inventory of
Communication |
1997 |
8/9-10 | Joint Meetings: Student Services
Directors & Students First Team Members |
1996 |
7/7 | KPMG Consulting: Implementation
Workplan |
1996 |
9/6 | KPMG Consulting:
Review |
1997-1998 |
10/10 | Lane State Viewpoints
Concerns |
1995-1996 |
14/5 | Lane's History |
1997-1998 |
24/3 | Leadership Development Meeting:
Mary Spilde |
1998 |
10/1 | Leadership Team: Department
Presentation Speechnotes |
1996 |
18/1, 19/1-3, 22/3 | Leadership Team: Meeting Book
1-2 |
1995-1997 |
19/4-5 | Leadership Team: Source
Book |
1995-1996 |
9/15-16 | Leadership Team: Tab
1-2 |
1996, undated |
14/7 | League for
Innovation |
1998 |
22/1 | Making Successful Change within
an Organization |
1996 |
16-17, 18/2-3 | Meeting Books (MB)
1-24 |
1995-1997 |
8/12 | Meeting Originals: Joint
Meetings of Student Services Division & Students First Teams |
1997 |
10/11 | Meeting: Phyllis Geyer:
Counseling Department |
1997 |
10/13 | Organizational
Illustrations |
undated |
12/3 | Original Data: Employee
Satisfaction |
1996 |
24/13 | Photographs: Separation
Sheet |
undated |
18/7 | Planning Team Report |
1996 |
6/4 | President Briefing |
1995 |
20/6 | Process Evaluation and Selection
Team |
1996 |
6/3 | Process Evaluation and Selection
Team: Data Collection |
1995 |
22/6 | Process Mapping |
1996 |
11/1 | Process Mapping
Techniques |
undated |
6/1 | Process Redesign (PR): Analysis
Team |
1995 |
15/2 | PR: Campus
Communication |
1995 |
10/8 | PR: Consultants |
1995 |
12/1 | PR: Leadership Team: Visitor's
Guidelines |
1995 |
7/12 | PR: Manager Meetings |
1996 |
13/3 | PR: Miscellaneous |
1995 |
23/6 | PR: Phase 1 Evaluation and
Selection: Coopers and Lybrands: Information Technology
Organization |
1995 |
23/7 | PR: Phase 1 Process Evaluation
and Selection Team |
1995 |
15/10 | PR: Project |
1995 |
13/6 | PR: Project Management Meeting
Notes |
1997 |
15/1 | PR: Project
Specialist |
1998 |
6/2 | Process Selection
Team |
1995-1996 |
10/2 | Project 1 Services to
Students |
1996 |
10/3 | Project 1B Administrative
Services to Students |
undated |
13/4 | Project Management
Meeting |
1996 |
24/4-7 | Project Managers and Team
Leaders Meeting |
1998 |
15/9 | Purchasing Services: Personnel
Surveys |
1995 |
13/1 | Rationale and
Overview |
1996 |
12/11 | Rationale and Overview:
Newspaper |
1996 |
12/8 | Redesign Space
Agreement |
1996 |
7/6 | Redesign Student First
Team |
1996 |
7/5 | Redesign Team Meeting
Materials |
1996 |
10/9 | Request for Proposals:
Background |
1995 |
10/12 | Schiedecker Conference
Notes |
1996 |
9/8 | Students First! (SF):
Accelerated Implementation Communication |
1997 |
24/10 | SF: Accelerated Implementation
Plans |
1998 |
23/5 | SF: Award
Nominations |
1999 |
24/8 | SF: Center
Internship |
1998 |
14/3-4 | SF: Center Job Description: Part
I-II |
1998 |
21/5, 23/1 | SF: Final Report |
1996 |
18/4-6 | SF: Final Report Part
1-3 |
undated |
9/10 | SF: Framework for Launching
Accelerated Projects |
1997 |
9/12 | SF: Guiding Principles for
Implementation |
1997 |
8/2 | SF: Implementation
Coordinating |
1996 |
9/2, 9/13 | SF: Implementation Coordinators
Meeting |
1997 |
8/18 | SF: Implementation Coordinators
Meeting Orientation |
1997 |
14/10 | SF: Implementation Coordinators
Reports |
1997 |
8/15 | SF: Implementation Coordinators
Roles and Responsibilities |
1997 |
8/14 | SF: Implementation Coordinators
Selection Process |
1997 |
8/3 | SF: Implementation Planning and
Redesign Teams Meeting |
1996 |
22/2,23/2 | SF: Implementation Planning
Report |
1996 |
7/11 | SF: Implementation Planning
Team |
1996 |
9/9 | SF: Implementation Roles
Proposed (never implemented) |
1997 |
8/13 | SF: Implementation Team
Launchings |
1997 |
14/11 | SF: Implementation Teams
Membership Rosters |
1996-1998 |
9/11 | SF: Initial Planning
Meeting |
1997 |
7/9 | SF: In-service |
1996 |
23/3 | SF: In-service Planning Resource
Notebook |
1996 |
7/10 | SF: In-service
Surveys |
1996 |
9/4 | SF: Meeting: Team Conveners and
Facilitator |
1997 |
9/14 | SF: Modular Design
Implementation Coordinator Space |
1997 |
22/4 | SF: Orientation
Notebook |
1996 |
8/16 | SF: Oversight |
1997 |
9/7 | SF: Pilot Project
Report |
1997 |
13/5, 13/7 | SF: Project Management Meeting
Notes |
1997-1998 |
8/6 | SF: Project Management Meetings
With Student Services Directors |
1996 |
9/5 | SF: Project Managers: IC's Team
Leaders |
1997 |
8/5 | SF: Redesign and Implementation
Proposal Meeting |
1996 |
13/2 | SF: Redesign |
1996 |
23/4 | SF: Redesign Team
Report |
1996 |
24/2 | SF: Retreat Planning |
1998 |
14/8 | SF: Staff Transitions
Model |
1998-1999 |
24/9 | SF: Strategic
Conversation |
1998 |
21/1 | SF: Team Report |
1996 |
14/6 | SF: Training |
1994-1995, 1997-1998 |
24/11 | SF: Union Representative
Briefing |
1998 |
20/3-5 | SF: Vision, Ground Rules,
Meeting Efficiency, College Redesign Vision |
1996 |
22/7 | Shared Decision-making:
Recommendation to President |
1991 |
15/3 | Shared Decision-making:
Facilitator |
undated |
24/1 | Source Book: Proposed PR of
Services to Student |
1996 |
15/14 | Source Book: Future Vitality of
Student Development Services |
1989 |
15/13 | Source Book: Student Success
Systems Mode |
undated |
15/12 | Source Book: Toward Mastering
Leadership Issues and Challenges |
1990 |
12/9 | Staff Replacement
Costs |
1997 |
15/4 | Staff Survey
Assessment |
1995 |
7/2 | Start Up |
1996 |
15/6 | Student Services, Financial Aid,
Counseling Surveys |
1995 |
6/10 | Student Story: Board |
1996 |
21/3 | Student Survey |
1996 |
7/3 | Team Notebook
Originals |
1996 |
11/2 | Technology
Assessment |
1994 |
15/11 | Technology: Organizational
Assessment: Phase I: Diagnostic Final |
1995 |
6/6 | Training |
1995 |
11/3 | UC Santa Cruz |
1995 |
11/7 | Union Information
Meeting |
1997 |
12/6 | Union/Employee Group
Surveys |
1996 |
24/12 | Videos: Separation
Sheet |
1996, 1998 |
12/4 | Work Distribution
Survey |
1994-1995 |
Names and SubjectsReturn to Top
Subject Terms
- Bond Measure
- Campus planning
- College facilities
- Community colleges--Oregon
- Community colleges-- Administration--Oregon
- Lane Community College--Administration
- Lane Community College--Construction
- Lane Community College--Elections
- Lane Community College--Personnel management
- Process Redesign
- Students First!
- Universities and colleges--Oregon
- Universities and colleges-- Administration
Personal Names
Corporate Names
Other Creators
-
Corporate Names