Guide to the Affirmative Action Office Records
1971-2010

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Overview of the Collection

Creator: Oregon State University. Office of Affirmative Action and Equal Opportunity.
Title: Affirmative Action Office Records
Dates: 1971-2010 ( inclusive )
1985-2000 ( bulk )
Quantity: 9.2 cubic feet, including 5 photographs (10 boxes)
Collection Number: RG 172
Summary: The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include subject files, affirmative action plans, policies and procedures, reports, and publications. The Office of Affirmative Action and Equal Opportunity was established at Oregon State University in 1972.
Repository: Oregon State University Libraries
Special Collections & University Archives Research Center

121 The Valley Library
Oregon State University
Corvallis, OR 97331-4501
Phone: 541-737-2165
Email: archives@oregonstate.edu
Web: http://archives.library.oregonstate.edu

Languages: Materials in English. 

Historical Note

Oregon State University's Office of Affirmative Action and Equal Opportunity (OAAEO) was founded in 1972 to ensure that all University community members uphold federal and state civil rights laws and regulations as well as the University's equal opportunity policies.

The OAAEO manages the University's affirmative action and equal opportunity efforts by establishing policies and procedures and by evaluating hiring and recruitment practices. The office investigates and resolves discrimination complaints and coordinates the University's obligations under the Americans with Disabilities Act. The OAAEO also offers training and education on a variety of topics related to affirmative action and equal opportunity.

Directors of the Office of Affirmative Action and Equal Opportunity have included Ronald McClain (1973-1975); Pearl Spears Gray (1976-1987); Stephanie Sanford (1987-2000); and Angelo Gomez (2000-).

Content Description

The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity policies, plans, and programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include correspondence, handbooks, meeting minutes, newspaper clippings, notes, overhead transparencies, photographs, policies and procedures, publications, reports, speeches, and survey records.

The collection includes substantive materials pertaining to athletics compliance, civil rights, domestic partner policies, gender equity, grievance procedures, harassment, racism, recruitment and retention of minority students, sexism, and sexual orientation. The records document the development of minority action plans for campus units; interactions with state and regional advocacy groups; university committees, such as the President's Commission on the Status of Women, Minority Affairs Commission, and Board of Visitors for Minority Affairs; collection of summary data on faculty, staff, and students at Oregon State; and presentations and training workshops.

Most of the materials in this collection reflect Stephanie Sanford's tenure as Director of the OAAEO in 1987-2000. Beyond the correspondence, reports, and policies generated by Sanford, the collection includes several speeches she gave as well as her published articles.

The collection includes 5 photographic prints of Affirmative Action staff at a staff retreat in 1996.

Use of the Collection

Restrictions on Access :  

Collection is open for research. Access to materials in Series I pertaining to the U.S. Department of Education Office of Civil Rights (OCR) compliance review of athletics is restricted and subject to review by the University Archivist.

Preferred Citation :  

Affirmative Action Office Records (RG 172), Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.

Administrative Information

Arrangement :

The Affirmative Action Office Records are arranged in 5 series: I. Subject Files, 1971-2009; Affirmative Action Plans, 1971-1991; III. Policies and Procedures, 1981-1999; IV. Reports, 1976-1998; and V. Publications, 1977-2010.

Acquisition Information :  

The records were transferred to the University Archives in numerous accessions from 1991 through 2010; the bulk of the records were transferred in 2007.

Future Additions :  

Additions to the collection are expected.

Related Materials :  

The Affirmative Action Office Records are a component of the Oregon Multicultural Archives. Additional materials pertaining to affirmative action at Oregon State University are available in the records of the President's Office (RG 013), President's Commission on the Status of Women (RG 159), Women's Center (RG 243), Associated Students of OSU (RG 011), and Office of Multicultural Affairs (RG 225) as well as the Memorabilia Collection. The records of many colleges, academic departments, and administrative offices include affirmative action plans for those units.


Detailed Description of the Collection

Series I:  Subject Files, 1971-2009

Series I comprises the bulk of the collection and documents the functioning and programs of the Affirmative Action Office at Oregon State University. The subject files include correspondence, reference materials, presentations, speeches, meeting minutes and committee records, and newspaper clippings. The records document affirmative action in employment of women, minorities, individuals with disabilities, and veterans as well as civil rights, harassment, sexism, recruitment and retention of minority students, domestic partner policies, grievance procedures, and athletics compliance.

Container(s)
Description
Box
1 Academic Council meeting minutes, 2000-2001
1 Accreditation, 2001
1 Administrative Response Team, 1992-1994
1 Affirmative Action and Equal Opportunity Overheads for Presentations, 1994-1999
1 Affirmative Action Clippings, 1989-2003
1 Affirmative Action Debate, 1987
1 Affirmative Action Goals and Objectives, 1986-1996
1 Affirmative Action Office brochure, 1999
Includes 3 zip disks.
1 Affirmative Action Review, 1990-1991
1 Affirmative Action Ways and Means Report, 1993
Affirmative Action Various, 1999-2000
Box
1 Legal developments related to Affirmative Action, 1999
1 Federal Register - New Affirmative Action Changes, 2000
1 African Students Association, 1999
1 After 8, 1991-1994
Corvallis gay and lesbian group.
Americans with Disabilities Act, 1989-1999
Box
1 General Files, 1989-1993
4 folders
1 Americans with Disabilities Act software floppy disk, 1993
1 Technical Assistance Program, 1991-1999
1 Americans with Disabilities Act Transition Plan, 1992
2 folders
1 Announcements, 2004
1 Announcements, 2009
1 Asian and Pacific Islanders, 1986-1999
1 Athletics, 1988-1996
Box
1 NCAA Gender Equity Survey, 1992-1996
1 Salaries, 1988-1989
1 Availability/Employment Department, 2002-2004
State of Oregon statistics.
1 Award records - OSU Outstanding Service Award to Persons with Disabilities, 2004
1 Bakke Decision, 1978
Implications for law and race.
1 Benton County Affirmative Action Plan, 1988
1 Bias-Free Language Guide, 1993
Includes one floppy disk.
Board of Visitors for Minority Affairs, 1986-1998
Box
1 History, 1986-1997
1 Membership lists, 1987-1998
1 Working Together for the Future report, 1987-1991
1 Boycott, 1996
Student protest at OSU regarding racism.
1 Buckley Amendment, 1990-1999
Family Educational Rights and Privacy Act.
1 Budgets and Planning - Assessment of Campus Information Needs report, 1995-1999
2 Campus Security Act, 1994
2 Center for Individual Rights - The Rights of College Students handbook, 1998
2 Center for Women policy studies, 1993
2 Civil Rights Act, 1991
2 Compliance Review - Education and Welfare & Office for Civil Rights contract, 1975-1978
Conferences, 1991-2000
Box
2 Beyond Affirmative Action: Maintaining Campus Diversity, 1998
2 Environmental Engineering, 1991
Speech by Stephanie Sanford for meeting.
2 Oregon Minority Summit 2000, 1997-2000
2 University of Oregon Education 2000, 1999
Students of color.
2 Contractor policies, 1997-2003
2 Commission on Racism, 1990-1992
2 Cooperative Agreements, 1980-1993
2 Core Curriculum meetings, 1996-2001
2 Correspondence, memoranda, and procedures, 1972-1975
2 Correspondence, 1998
Corvallis, 1989-1998
Box
2 General, 1989-1998
2 Police Department, 1995-1996
2 Corvallis Gazette-Times, 1996-1997
2 CSSA practicum, 2003
2 Difference, Power, and Discrimination (DPD) program, 1995-1996
Directories, 1998-2005
Box
2 Faculty of Color Resource Directory, 2005
2 OSU Directory of Alternative Formats, 1998
Disability, 1988-1998
Box
2 Hiring Goals, Classified/Management, 1988-1991
2 Learning, 1985-1991
2 Miscellaneous, 1988-1991
2 Philosophy, 1988-1998
2 Survey for OSU Employees with Disabilities, 1994
2 Advisory Board for HIRE (Hiring Individuals Ready for Employment), 1999
2 Diversity Plan, 1997
Domestic Partners, 1989-2000
Box
2 Benefits, 1995-2000
2 Issues, 1994-1996
2 Policy, 1989-1999
2 Enrollment and Management Services, 1995-1996
2 Executive Order - Employment of Persons with Disabilities, 2000
Faculty, 1981-1999
Box
3 Faculty Senate, 1997-1999
3 Grievance procedures, 1989
3 Salaries, 1981-1996
3 Women, 1986-1997
3 Fair Labor Standards Association, 1998
Family Acts and Programs, 1989-2000
Box
3 Family Educational Privacy Rights Act (FERPA), 2000
3 Family Employment Program, 1989-1994
3 Family and Medical Leave Act, 1993-1995
3 Forestry at Risk program, 1988-1990
Graduate School, 1984-2002
Box
3 Graduate recruitment and retention, 1984-1989
3 Graduate school, 1988-1999
3 Graduate school registration, 1999-2002
3 Graduate school statistics, 1988-2000
3 Graduation Summary Reports, 1988-2000
3 Graphic Identity guide, 1999
Grievance Procedures
Box
3 General, 1973-1987
3 Drafting Commission, 1983-1988
3 Guidelines for Bias-Free Publishing, 1989
Harassment
Box
3 Computer harassment, 1996
3 Statutes, 1989
3 Discrimination Grievance Procedures brochure, undated
3 Peer harassment, 1988
3 Administrative Response Team - Procedures for Responding to Incidents of Harassment and Discrimination, 1993
3 Hate crimes, 1993-1994
3 Hawkins Bill, 1989
HR 2235 - Workforce 2000 Employment Readiness Act of 1989
3 Health Careers Opportunity Program (HCOP), 1988
3 Hewlett-Packard Corporation, 1995
3 Higher Education Efficiency Acts 1 & 2, 1990-1997
3 Health Insurance Portability and Accountability Act (HIPAA) assessment, 2002
3 Hispanics -- Conditions of, 1985-1987
3 Hispanics -- Association of College and Universities, 1987-1994
3 History of Women at OSU, 1971-1990
Human Resources Department
Box
3 General, 1988-1995
3 Consolidation, 1998
2 folders
3-4 Human Resources Information System database development, 1991-1998
3 folders
4 HRIC database, 1998
2 folders
4 Training, 1992-1999
4 Immigration Reform and Control Act, 1987-1994
4 Inter-fraternity Council, 1990-1996
4 International Education, 1987-1999
4 Integrated Postsecondary Education Data System (IPEDS) faculty and staff surveys, 1973-2003
3 folders
4 King, Martin Luther, celebrations, 1999-2000
4 Leadership, 2000
Retreat.
4 Legal Advisor, 1992-1998
4 Lesbian, Gay, and Bisexual Association, 1987-1995
4 Management Service Transition, 1996
4 Mediation - Community services, 1993-1999
4 Mentoring, 1988-1998
Minority Action Program, 1989-1996
Box
4 Engineering, 1989-1996
4 Forestry, 1989-1994
4 General, 1989-1991
4 Health and Human Performance, 1990-1996
4 Home Economics, 1990-1994
4 Liberal Arts, 1989-1994
4 Business, 1989-1994
4 Components, 1989
4 Education, 1989-1990
4 Miscellaneous, 1990
4 Oceanography, 1989-1997
4 Pharmacy, 1989-1996
4 Science, 1989-1996
4 Status reports, 1991
4 Veterinary medicine, , 1989-1991
5 Minority Affairs Commission, 1989-1995
Minority Students, 1995-1997
Box
5 Boycott, 1995-1997
5 Ethnic Minorities and the OSU Greek System report, undated
Perhaps 1980s.
5 Miscellaneous Statistics and Information, 1987-2000
5 Multicultural Affairs Office, 1990-2000
5 National Association of Women in Education, 1999-2000
5 National Collegiate Athletic Association (NCAA) Gender Equity Study, 1997
5 National Institute of Dispute Resolution, 1994
5 Native Americans, 1989-1995
5 Northwest Equal Employment Seminar, 1999
5 Northwest Coalition Against Malicious Harassment, 1991-1992
5 Northwest Equal Employment Opportunity (NWEEO)/Affirmative Action Association, 1999
5 Odyssey Program, 1998-2000
5 Office of Federal Contract Compliance Programs (OFCCP) review, 1985-2000
2 folders
5 Ombudsperson, 1987-1994
Oregon Organizations, 1991-1999
Box
5 Oregon Assembly for Black Affairs, 1993-1995
5 Oregon Bureau of Labor Civil Rights Division, 1993
5 Oregon Citizens Alliance, 1991-1992
5 Oregon Commission on Black Affairs, 1991-1994
5 Oregon Commission on Disabilities, 1993
5 Oregon Commission on Racism report, 1991-1992
5 Oregon Council for Hispanic Advancement, 1992
5 Oregon Progress Board, 1999
5 Oregon State Bar, 1997
5 OSU Conciliation Agreement, 1978-1982
5 Oregon University System, 1995-1997
5 Oregonian newspaper, 1988-1995
5 Pacific-10 Athletic Conference, 1997-2000
5 Parking study, 2003-2005
5 Performance funding, 2000
6 Presentations, 1993-1995
Speeches given by Stephanie Sanford.
6 President's Commission on Hate Related Activities (PCHRA), 1993-1997
2 folders
President's Commission on the Status of Women (PCOSW), 1987-2000
Box
6 General, 1987-2000
6 folders
Includes meeting minutes, reports, and data.
6 Graduate Assistantships, 1988-1995
6 Achieving Parity for Women at OSU, 1999
6 Women's Lives, Women's Voices, Women's Solutions: Shaping a National Agenda for Women in Higher Education caucus, 2000
6 Flyer mock-ups and drafts, circa 1993
6 Subcommittees, 1995-1996
6 Press, 1972-1992
Primarily clippings related to affirmative action.
6 PROMISE internship program, 1993-2001
3 folders
Promotion and tenure, 1983-2003
Box
7 Summary reports, 1983-2003
7 Guidelines, 1988-2001
7 Proposal to Confront Campus-Wide Discrimination, 1990
7 Provost's (Academic) Council, 1999-2000
7 Public Records Disclosure Order petition, 1996
Race and Ethnicity, 1973-2000
Box
7 Racial/ethnic codes, 1988-1998
7 Racial Equality brochure, 1989
7 Racism language, 1973-1985
7 Asian/Pacific American Education Office Annual Report, 2000
7 Ford Foundation Fellowships for Minorities,
7 Hispanic Outlook, 1999
7 Improving the Racial Climate at OSU report, 1999
7 Minorities in Higher Education status reports, 1996
7 Working Together for the Future: Towards Racial and Cultural Diversity at OSU, 1987
OSU Board of Visitors for Minority Affairs plan.
7 Students of Color Recruitment and Retention Committee, 1999
7 Reference materials on sexual harassment, 1980-1993
3 folders
Policies, laws, and case studies.
7 Saferide shuttle service, 1987-1988
7 Safe Zones: Resource Guide, Summer, 1993
Resources for the gay, lesbian, and bisexual community in Corvallis.
7 Stephanie Sanford and Donna Eder's published articles, 1984-1986
Sexism, 1984-1999
Box
7 General, 1984-1993
7 Sexism and language, 1989-1999
7 Sexual assault support services, 1994-1997
Sexual orientation, 1981-1999
Box
7 Films, 1993
7 Gays in the military, 1992-1993
7 Gay and Lesbian Advocates and Defenders (GLAD), 1992
7 General, 1993-1999
7 Homophobia, 1990
7 Oregon Citizens Alliance petition, 1991
7 Portland city policies, 1992
7 ROTC, 1990-1995
7 Training, 1981-1992
7 Speakers, 1988-1994
7 Staff retreats, 1986-2002
Includes 5 photographs of Affirmative Action staff at a staff retreat in 1996.
7 State of Oregon, 1979-1996
7 Student Affairs Administrative Response Team (STAART), 1998-1999
7 Student funding requests for association events, 1994-1995
Task Forces, 1986-1999
Box
7 Benton County Ethnic Diversity, 1992-1994
7 Minority issues at OSU, 1986
7 Together Everyone Accomplishes More (TEAM), 1999
7 Title IX overhead transparencies
7 Total Quality Management, 1991-1996
Training, 1985-1999
Box
8 Beyond Black and White, 1999
PBS television program.
8 Hiring procedures, 1989
8 Interviewing, 1986
8 More than a Gut Feeling: Training Leader's Guide, circa 1985
8 Printing and Mailing, 1999
8 Sexual harassment, 1986-1996
8 Trial transcripts and legal records, 1984
2 folders
Class action lawsuit of Anna Peck vs. the Oregon State System of Higher Education.
8 Understanding the Employer's New USERRA Obligations, undated
8 University Advisory Committee for Persons with Disabilities, 1986-2004
7 folders
8 University of Oregon Affirmative Action Office, 1989-1995
8 University Process Review - Implementation Plan and Schedule, 1993-1994
8 Visiting-Artist-in-Residence program, 1987-1988
8 Warm Springs Reservation, 1994-1995
8 Women's Center Advisory Committee, 1996-2001
Women, 1986-2000
Box
8 Women's Lives - teleconference presentation, 2000
8 Office of Women in International Development (OSU), 1986-1989
8 General, 1986-1999
10 Athletics Compliance Review, 1991
3 folders
Access restricted and subject to review by the University Archivist.
Information about athletics operations compiled for an U.S. Department of Education Office of Civil Rights (OCR) compliance review.

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Series II:  Affirmative Action Plans, 1971-1991

Series II consists of Oregon State University Affirmative Action plans and guidelines issued in 1971, 1975, 1977, 1989, and 1991. The plans include OSU's Affirmative Action Policy Statement as well as information regarding the administrative organization and responsibility for implementation of the plan; employment programs; student affirmative action programs; dissemination of the policy and plan; monitoring, evaluation, and reporting; and affirmative action programs for veterans and persons with disabilities.

Container(s)
Description
Box
8 Equal Employment Opportunity Affirmative Action Compliance Program, 1971
8 Affirmative Action Plan, December 1975
8 Equal Employment Opportunity and Affirmative Action Guidelines, 1977
8 Affirmative Action Plan for 1989/91 Biennium, 1989
8 Affirmative Action Plan for 1991/1993 Biennium, 1991

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Series III:  Policies and Procedures, 1981-1999

Series III consists of affirmative action and other policies and procedures specific to Oregon State University. These include the Affirmative Action Policies and Procedures Handbook, distributed as part of OSU's Administrative Policy and Procedures Manual, as well as policies regarding AIDS, domestic partners, English language proficiency, family support, free speech, non-discrimination on the basis of disability, religion, and sexual harrassment.

Container(s)
Description
Box
9 Affirmative Action Policies and Procedures Handbook, 1981-1994
3 folders
9 Policy Against Discriminatory Harassment, 1991
9 Academic appointments, 1986-1987
9 Acceptable use, 1996-1998
9 Affirmative action and equal opportunity, September, 1996
9 AIDS, 1989
9 Alcoholic beverages, 1988
9 Bomb threats, 1991
9 Disaster Management Plan, 1991-1997
9 Domestic partners, 1992-1999
2 folders
9 Duplication of materials, 1991
9 English language proficiency, 1991
9 Family support, 1996-1999
9 Free speech, 1989
9 Graphic identity, 1997
9 Human resources, 1989-1998
9 Policy and Guidelines for Nondiscrimination on the Basis of Disability, 1991
9 Political activity guidelines, 1989-1993
9 Protocol for international visitors, 1989-1993
9 Prejudice, 1995-1996
9 Religion, 1997
9 Sexual Harassment Policy, 1994-1996
2 folders

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Series IV:  Reports, 1976-1998

Series IV consists of reports prepared or received by the Affirmative Action office and includes the Affirmative Action Annual Report for 1986-1987 and OSU's Title IX Interim Report completed in 1976. This report includes detailed analysis and review of the policies and procedures of colleges, departments, and other units regarding women. This review specifically addressed financial aid, scholarships, and publications. It does not include information on intercollegiate athletics, intramurals, or recreational sports. Of special note is the 1994 report on minority faculty recruitment and the perceptions of the campus climate by minority faculty, which is available online.

Container(s)
Description
Box
9 Affirmative Action Annual Report for 1986/87, 1987
9 Higher Education Staff Information (EEO-6) report for 1991, 1991
9 Funding Assistive Technology Devices: A Resource Manual for Oregon, 1990
9 Keeping Our Faculties: Addressing the Recruitment and Retention of Faculty of Color in Higher Education, 1998
Conference presentation outline from Stephanie Sanford.
9 Making the Case for Affirmative Action in Higher Education: A Handbook for Organizers, Fall, 1995
Report by the American Council on Education.
9 Athletic Conciliation Report, 1986
9 Response of OSU to ACLU Complaint of Sex Discrimination in Athletics, 1980
9 Status of Minority Faculty Recruitment and Retention and Perceptions of the Campus Climate by Minority Faculty, August, 1994
Report by the Minority Affairs Commission.
9 Title IX Interim Report, 1976
2 folders
9 Unit Level Plans to Advance the AIMS, 1995
9 Working with Differences in Communities, circa 1998
Report by OSU Extension.
9 Minority Report on OSU Affirmative Action Document of February 3rd, 1972, 1972
Minority report prepared by the Oregon State University Women's Study Group and submitted to Marlaina Kiner, Director of the Office for Civil Rights, on February 24, 1972.

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Series V:  Publications, 1977-2010

Series V consists of publications prepared and distributed by the Affirmative Action Office and includes brochures, newsletters, and directories. The newsletters, Current Comments (1977-1978) and Affirmative Action News (1986-1990), include information about staff, events, and programs. The Resource Directory was prepared as a tool to assist OSU offices and department in recruiting and employing members of under-represented groups. The series also includes a booklet for recruitment of minority graduate students.

Container(s)
Description
Box
9 Newsletter, 1977-1990
9 Resource Directory, 1977-1996
2 folders
9 Advertising and Recruiting Resources, circa 1998
9 Making OSU Your Next Step: Graduate Opportunities for Minorities, 1982
9 Brochures, 1984-2010

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Subjects

    • Corporate Names :
    • Oregon State University. President's Commission on the Status of Women.
    • Oregon State University--Administration.
    • Oregon State University--Faculty.
    • Oregon State University--Sports.
    • Oregon State University--Students.
    • Subject Terms :
    • Affirmative action programs in education--Oregon--Corvallis.
    • Affirmative action programs--Oregon--Corvallis--Handbooks, manuals, etc.
    • Diversity in the workplace--Oregon--Corvallis.
    • Domestic partner benefits--Oregon--Corvallis.
    • Faculty integration--Oregon--Corvallis.
    • Gay college students--Oregon--Corvallis.
    • Minorities--Employment--Oregon.
    • Minority college students--Oregon.
    • Minority college teachers--Oregon--Corvallis.
    • People with disabilities--Employment--Oregon--Corvallis.
    • Sex discrimination in sports--Oregon--Corvallis.
    • Sexual harassment in universities and colleges--Oregon--Corvallis.
    • Sports for women--Oregon--Corvallis.
    • Women athletes--Oregon--Corvallis.
    • Women--Education (Higher)--Oregon--Corvallis.
    • Form or Genre Terms :
    • Photographic prints.
      • Other Creators :
      • Gray, Pearl Spears.
      • Sanford, Stephanie.

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