Guide to the Administrative Council Records
1869-1973

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Overview of the Collection

Creator: Oregon State University. Administrative Council.
Title: Administrative Council Records
Dates: 1869-1973 ( inclusive )
Quantity: 1.75 cubic feet (3 boxes)
4 microfilm reels
Collection Number: RG 032
Summary: The Administrative Council Records consist of minutes of the Oregon State University Administrative Council and the College Council as well as minutes of the faculty, prior to establishment of the Councils in 1908. The records also include the Register of Students and Student Grades for the first enrollees at Corvallis College in 1869-1871.
Repository: Oregon State University Libraries
University Archives

121 The Valley Library
Oregon State University
Corvallis, OR 97331-4501
Phone: 541-737-2165
Email: archives@oregonstate.edu
Web: http://osulibrary.oregonstate.edu/archives

Languages: Materials in English. 

Historical Note

The Administrative Council and the College Council were established by the Board of Regents in 1908. The Administrative Council consisted of the President, Director of the Experiment Station, and the Deans and advised on administrative and policy issues. The College Council consisted of the President, Director of the Experiment Station, the Professors, and the Assistant Professors and considered academic policies regarding courses of study, admissions, and graduation. The College Council ceased to function as a separate body in the early 1920s. By the early 1960s, the Administrative Council was composed of Deans, Directors, and other administrative officers appointed by the President and was concerned primarily with coordination of administrative activities.

Content Description

The Administrative Council Records consists primarily of minutes of Administrative Council from its establishment in 1908 through 1973; minutes of the College Council from 1908 until the early 1920s; and faculty minutes from 1873 through 1913. The minutes document administrative and academic policies; faculty organization and governance; and student activities including disciplinary actions taken by the faculty and academic appeals by students. The records also include policies, memoranda, agendas, and correspondence.

Of special note is the Register of Students and Student Grades for the first students to attend Corvallis College in 1869-1871.

Use of the Collection

Restrictions on Access :  

Collection is open for research.

Preferred Citation :  

Administrative Council Records (RG 032), Oregon State University Archives, Corvallis, Oregon.

Administrative Information

Arrangement :

The records consist of 3 series: I. Minutes, 1869-1973; II. Policy Statements, 1949-1966; and III. Correspondence, 1940-1970.

Custodial History :  

The minutes volumes for 1873 through 1964 were housed in the Oregon State University Libraries' Special Colletions after they were microfilmed in 1967. The original volumes were transferred to the Archives in 2001.

Acquisition Information :  

The records were acquired by the Archives in several accession from the early 1960s through 2001.

Related Materials :  

The President's Office (RG 013) and Finance and Administration (RG 131) Records include extensive documentation of the administration of the university. Additional documentation of the college administration for the years 1868-1929 is available in the Board of Trustees (RG 033) and Board of Regents (RG 008) Records. The Faculty Senate Records (RG 044) document faculty governance beginning in the mid-1940s.


Detailed Description of the Collection

Series I:  Minutes, 1869-1973

Series I consists primarily of bound volumes of minutes and related records documenting meetings of the faculty, the College Council, and the Administrative Council. The minutes include actions taken, summaries of meetings and discussions, reports of committees, proposed and approved policies, and lists of members. The volumes are arranged chronologically and duplicate copies of some materials are included. Many of the materials are also available on microfilm. Most of the volumes include a subject index or table of contents. Meetings were numbered beginning in the fall of 1941.

Container(s)
Description
Box
1 Register of Students and Student Grades, 1869-1871
In same volume as faculty minutes for 1873-1888 (book 1). Also available on microfilm reels 1 and 4.
1 Faculty Minutes, 1873-1888
Book 1. Also available on microfilm reels 1 and 4.
1 Faculty Minutes, 1888-1897
Book 2. Also available on microfilm reels 1 and 4.
1 Faculty Minutes, 1897-1907
Book 3. Also available on microfilm reels 1 and 4.
1 Faculty Minutes, 1907-1908
Book 4. Also available on microfilm reel 1.
2 Faculty Minutes, College Council Minutes, and Administrative Council Minutes, 1908-1913
Includes Faculty minutes for 1908-1911; College Council Minutes for 1908-1913; and Administrative Council minutes for 1908-1909.Also available on microfilm reels 1-2.
2 College Council and Administrative Council Minutes, 1913-1930
Also available on microfilm reel 2.
2 Administrative Council Minutes, 1930-1941
Also available on microfilm reel 2.
2 Administrative Council Minutes, 1941-1955
Meetings #1 thru #201. Also available on microfilm reels 2-3.
2 Administrative Council Minutes, 1951-1955
Meetings #132 thru #201.
2 Administrative Council Minutes, 1955-1964
Meetings #202 thru #351.
2 Administrative Council Minutes, 1955-1960
Meetings #202 thru #284.
2 Administrative Council Minutes, 1964-1970
Meetings #352 thru #404.
2 Administrative Council Minutes, 1970-1973
Meetings #405 thru #427.
2 Administrative Council Minutes, 1921-1951
4 volumes
2 Administrative Council Minutes, 1960-1965

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Series II:  Policy Statements, 1949-1966

Series II consists of two policy statements. These include a 1949 policy on cooperation with the Department of Higher Education of the National Education Association and a 1966 policy on OSU employees' outside activities.

Container(s)

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Series III:  Correspondence, 1940-1970
4 folders

The correspondence consists of memoranda to and from Administrative Council members, including the President and Dean of Administration; agendas and announcements of meetings; committee reports and recommendations; and proposed policies.

Container(s)

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Subjects

  • Corporate Names :
  • Corvallis College--Administration.
  • Corvallis College--Faculty.
  • Corvallis College--Students.
  • Oregon Agricultural College--Administration.
  • Oregon Agricultural College--Faculty.
  • Oregon Agricultural College--Students.
  • Oregon State Agricultural College--Administration.
  • Oregon State Agricultural College--Faculty.
  • Oregon State Agricultural College--Students.
  • Oregon State College--Administration.
  • Oregon State University--Administration.
  • Subject Terms :
  • College students--Oregon--Corvallis.
  • Universities and colleges--Curricula--Oregon--Corvallis.
  • Universities and colleges--Oregon--Corvallis--Administration.

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