Board of Education Meeting Records

Board of Education Meeting Records, 1964-2012

Overview of the Collection

Creator: Lane Community College (Eugene, Or.)Board of Education
Title: Board of Education Meeting Records
Dates: 1964-2012 (inclusive)
19781991
Quantity: 27.2 cubic feet, (68 document boxes, 4 small records boxes)
Collection Number: A-030
Summary: The records document the meetings of the Board of Education which is the governing body of the college. The meeting records include agendas, minutes, resolutions, handouts, and mailings for the Board as well as agendas, minutes, and handouts for the Budget Committee.
Repository: Lane Community College Archives
4000 East 30th Avenue
Eugene, OR
97405
Telephone: 5414635466
archives@lanecc.edu
Access Restrictions: There are no access restrictions. The collection is open for research.
Languages: English
Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

The Board of Education is the governing body of Lane Community College and has primary authority for establishing policies governing the operation of the college and adopting the college’s annual budget.

The first board was elected on October 19, 1964, when the voters of Lane County approved the formation of the community college. The first board meeting was held on November 4, 1964. The board was originally called the Board of Directors from October 1964 to June 1966 when the name was changed to Board of Education. Lane Community College District was established and operates under the authority of Oregon Revised Statues (ORS) 341.

The board is composed of seven, non-paid members representing the Lane Community College District which includes most of Lane County as well as portions of Benton, Linn, and Douglas Counties. Each member is elected to a four-year term. The board elects two officers, a Chair, and a Vice-Chair.

The district is divided into seven zones: five geographical zones and two at-large zones. The geographical zones are: Zone 1: the western part of the district including Florence and Dune City; Zone 2: the northern part of the district including Coburg, Junction City, Harrisburg (Linn County), and Monroe (Benton County); Zone 3: the northeastern part of the district including Springfield, Thurston, and Marcola; Zone 4: the southern and eastern parts of the district including Creswell, Cottage Grove, Vida, Lowell, and Oakridge; and Zone 5: the central part of the district composed of the city of Eugene. Five members, representing the five geographical zones, are elected by the qualified voters of the entire district, but they must reside in zone from which they are elected. Two board members are elected at-large (Zones 6 and 7).

The duties and responsibilities of the board include: the college program and curriculum; community relations; budget making; appraisal and evaluation of the effectiveness of the college operation; college finances; and personnel including appointing the president, management, and contracted faculty.

As part of its budget making duties, the seven board members serve on the Budget Committee which also includes seven members appointed by the board. The Budget Committee presents the needs of the college to the public and assists in the adoption of the budget through the formal budget process.

Content DescriptionReturn to Top

The Board of Education Meeting Records contains the record copies of the meeting minutes, agendas, resolutions, mailings, handouts, and analysis of the Board of Education. The meeting records contain the official copies of the meeting minutes and resolutions signed by the board chair and college president; meeting agendas; “mailings” which contain reports, correspondence, and other information mailed to the board members, members of the press, and others prior to the meeting; and handouts and other materials distributed during the meeting. The meeting records document discussions and decisions made during regular meetings, executive sessions, and work sessions. The meeting records (agendas, minutes, handouts) of the Budget Committee are an integral part of the board meeting records. This collection is added to each year.

Use of the CollectionReturn to Top

Restrictions on Use

There are no use restrictions.

Preferred Citation

Board of Education Meeting Records, 1964-2006 (A-030), Lane Community College Archives, Eugene, Oregon

Administrative InformationReturn to Top

Arrangement

The Board of Education records are arranged in one series. The monthly meeting records are arranged chronologically by year and then by month.

Series A: Board and Budget Committee Meeting Records, 1964-2006

Acquisition Information

Records were transferred from the President's Office to the college archives in annually from 1964 to the present. This is an ongoing accession.

Processing Note

The collection was processed and described in 1998 by Elizabeth Uhlig. This is an ongoing collection and records are added annually.

Related Materials

Correspondence, notes made by the college president, and other records relating to the Board of Education may be found in the records of the President’s Office. For Board minutes and agendas from recent years, see the college's website.

Detailed Description of the CollectionReturn to Top

The following section contains a detailed listing of the materials in the collection.

Series A: Board of Education Meeting Records, 1964-2012Return to Top

This series contains the meeting minutes, agendas, resolutions, mailings, and handouts of the Board of Education. The meeting records (agendas, minutes, handouts) of the Budget Committee are an integral part of the board records and are included in this series.

The files are arranged chronologically.

Collection is open to the public.

Container(s)	Description	Dates
Box-Folder
1	Meeting Records	October 1964 – October 1965
2	Meeting Records	October 1964 – June 1966
3	Meeting Records	July 1966 – December 1967
3A	Mailings (by topic), A-L	1967
3B	Mailings (by topic), M-Z;	1967-1968
3C	Mailings (by topic), C-Z	1968
4	Meeting Records	January – October 1968
5	Meeting Records	November 1968 – August 1969
6	Meeting Records	September 1969 – April 1970
7	Meeting Records	May 1970 – March 1971
8	Meeting Records	April – November 1971
9	Meeting Records	December 1971 – April 1972
10	Meeting Records	May – September 1972
11	Meeting Records	October 1972 – April 1973
12	Meeting Records	May – September 1973
13	Meeting Records	October 1973 – March 1974
14	Meeting Records	April – August 1974
15	Meeting Records	September 1974 – February 1975
16	Meeting Records	March – July 1975
17	Meeting Records	August – December 1975
18	Meeting Records	January – May 1976
19	Meeting Records	June – October 1976
20	Meeting Records	November 1976 – February 1977
21	Meeting Records	March – June 1977
22	Meeting Records	July 1977 – February 1978
23	Meeting Records	March – June 1978
24	Meeting Records	July – November 1978
25	Meeting Records	November 1978 – April 1979
26	Meeting Records	April – September 1979
27	Meeting Records	October 1979 – March 1980
28	Meeting Records	April – September 1980
29	Meeting Records	September 1980 – May 1981
30	Meeting Records	June – December 1981
31	Meeting Records	January – September 1982
32	Meeting Records	October 1982 – April 1983
33	Meeting Records	May – December 1983
34	Meeting Records	January – August 1984
35	Meeting Records	September 1984 – February 1985
36	Meeting Records	March – October 1985
37	Meeting Records	November 1985 – April 1986
38	Meeting Records	May – November 1986
39	Meeting Records	December 1986 – April 1987
40	Meeting Records	May – August 1987
41	Meeting Records	September 1987 – February 1988
42	Meeting Records	March – August 1988
43	Meeting Records	September 1988 – April 1989
44	Meeting Records	May – September 1989
45	Meeting Records	October 1989 – June 1990
46	Meeting Records	July 1990 – February 1991
47	Meeting Records	March – December 1991
48	Meeting Records	January – December 1992
49	Meeting Records	January – December 1993
50	Meeting Records	January – December 1994
51	Meeting Records	January – December 1995
52	Meeting Records	January – June 1996
53	Meeting Records	July – December 1996
54	Meeting Records	January – December 1997
55	Meeting Records	January – December 1998
56	Meeting Records	January – December 1999
57	Meeting Records	January – December 2000
58	Meeting Records	January 2001 – June 2002
59	Meeting Records	July 2002 – December 2003
60	Meeting Records	January 2004 – March 2005
61	Meeting Records	April 2005 – May 2006
62	Meeting Records	July 2006 - April 2008
Box
63	Meeting Records	May 2008 - August 2009
64	Meeting Records	September 2009 - December 2010
65	Meeting Records	January 2011 - ongoing
A	Index to Meeting Records, Motions	1964–1979
B/1	Index to Meeting Records, Motions	1980–1990
B/2	Subject Index, A-Z	1965-1979
C/1	Index to Legal Opinions	1965-1971
C/2	Policy Handbook	1967, 1970
D	Microfiche of Meeting Minutes	October 1964–April 1981

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