Guide to the City of Missoula (Mont.) Records
1883-2009

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Overview of the Collection

Creator: City of Missoula (Mont.)
Title: City of Missoula (Mont.) records
Dates: 1883-2009 ( inclusive )
Quantity: approximately 67.0 linear feet and 1 oversize box
Collection Number: Mss 216
Summary: This collection includes records from various agencies within the Missoula, Montana, city government between the years 1883 and 2009.
Repository: University of Montana, Mansfield Library, Archives and Special Collections
Contact Information: Archives and Special Collections
Maureen and Mike Mansfield Library
University of Montana
32 Campus Dr. #9936
59812-9936
Missoula, MT
Telephone: 406-243-2053
Fax: 406-243-4067
library.archives@umontana.edu
Languages: Materials are in English 
Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical Note

The city of Missoula began as the town of Hell Gate, incorporated in 1860. Hell Gate received its name from the Native Americans. Before the settlement of the whites the Flathead Indians used the valley as a stopping place to dig up the Bitterroot plant, a staple in their diet.

Hell Gate Town, Missoula County, Washington Territory was incorporated in 1860 and dissolved in 1866. Missoula County encompassed present-day Missoula and Deer Lodge Counties, as well as a good portion of land north and south of present day Missoula County. Hell Gate Town was located at the confluence of the Clark Fork and Bitterroot Rivers. By 1861 the town had a dozen buildings, including what was later to become the Missoula Mercantile.

In 1863, Missoula County reverted to the Idaho territory when it was created in that year. Missoula County then shifted its boundaries to look more like its present day boundaries dividing the Bitterroot Mountains from the Rocky Mountains. In 1864 the population started to shift eastward toward the Missoula Mills, and by the time Hell Gate Town disbanded only a couple of businesses were left.

On December 14, 1866, Missoula Mills became the county seat of Missoula county, the "Mills" portion was later dropped. The first county commissioners, elected in 1865, were C.C. O'Keefe, H.W. Miller, Fred Loveland, and John Chatfield.

Content Description

This collection includes records from various agencies within the Missoula city government. It is divided into 22 series: Assessment Books, Cash Receipts Journal, City Clerk's Annual Financial Statement, City Civil Docket, City of Missoula Ordinances, City of Missoula Record of Communicable Diseases, City of Missoula Resolutions, Collections and Distributions Journal, Court Fine Records, Microfilm, Misdemeanor Docket, Police Court Docket, Record Book of Road Poll Tax, Register of Prisoners, Register of Warrants and Bonds Issued, Scrapbooks, Special Improvement District Assessments, State Docket, Town Council Meeting Minutes, Traffic Docket, Treasurer's Financial Records, and Miscellaneous including city officials' photographs.

Use of the Collection

Restrictions on Access :  

Researchers must use collection in accordance with the policies of Archives and Special Collections, the Maureen and Mike Mansfield Library, and The University of Montana--Missoula.

Restrictions on Use :  

Researchers are responsible for using in accordance with 17 U.S.C. and any other applicable statutes. Copyright not transferred to The University of Montana.

Preferred Citation :  

[Name of document], City of Missoula (Mont.) Records, Archives and Special Collections, Maureen and Mike Mansfield Library, The University of Montana--Missoula.

Administrative Information

Arrangement :

The collection is divided into twenty-two series:

Series I: Assessment Books, 114 volumes, 1911-1955

Series II: Cash Receipts Journal, 2 volumes, 1979-1982 [removed from collection December 2014]

Series III: City Clerk's Annual Financial Statement, 0.3 linear feet, 1926-1970

Series IV: City Civil Docket, 1 volume, 1967-1977 [removed from collection December 2014]

Series V: Ordinances, 14 volumes, 1889-2008

Series VI: Record of Communicable Diseases, 1 volume, 1907-1940

Series VII: Resolutions, 35 volumes, 1896-2009

Series VIII: Collections and Distributions Journal, 2 volumes, 1980-1982 [removed from collection December 2014]

Series IX: Court Fine Records, 6 volumes, 1967-1979 [removed from collection December 2014]

Series X: Microfilm, 5 reels, 1971-1986

Series XI: Misdemeanor Docket, 16 volumes, 1973-1988 [removed from collection December 2014]

Series XII: Police Court Docket, 56 volumes, 1888-1973

Series XIII: Record book of Road Poll Tax, 1 volume, 1934-1936

Series XIV: Register of Prisoners, 7 volumes, 1903-1954

Series XV: Register of Warrants and Bonds Issued, 2 volumes, 1955-1959

Series XVI: Scrapbooks, 2 volumes, 1914-1922

Series XVII: Special Improvement District Assessments, 9 volumes, 1913-1966

Series XVIII: State Docket, 7 volumes, 1975-1977 [removed from collection December 2014]

Series XIX: City Council Meeting Minutes, 60 volumes, 1883-2009

Series XX: Traffic Docket, 44 volumes, 1970-1977 [removed from collection December 2014]

Series XXI: Treasurer's Financial Records, 6 volumes, 1913-1968

Series XXII: Miscellaneous, 0.2 linear feet, 1937-2005

Custodial History :  

The collection came to archives in eight parts. The first part came from Dr. Ross Levine in 1979. The remaining parts came from the City of Missoula in 1987, 1988, 1991, 1993, 1997, 2005, and 2010.

Acquisition Information :  

Gifts of Dr. Ross Levine, 1979 and the City of Missoula, 1987-2010.

Processing Note :  

The collection's inherent structure was left intact, though two entities (materials from Dr. Levine and from the City of Missoula) were integrated into one collection. In 1998 some newly acquired ordinance, resolution and town council minutes books were also integrated and the entire collection was extensively re-described. During integration most volume numbers were changed in the guide for consistency and coherency. Original numbers that were printed on the volumes remain. In 2010, additional ordinance, resolution, town council minutes books and miscellaneous materials were integrated. In 2014 all contents from seven series were deaccessioned and transferred to the City of Missoula Municipal Court Clerk. Retained volumes retain the volume numbers assigned by the original processor; no renumbering was done following the deaccession of 78 volumes in 2014.

Related Materials :  

Additional records may be found at the City of Missoula's records management facility. The City of Missoula holds microfilm copies of many of the records in this collection.


Detailed Description of the Collection

Series I:  Assessment Books , 1911-1955
114 volumes

Assessment books produced annually for the city of Missoula listed citizens (alphabetically) and corporations as property owners. These records contained each entity's mailing address, property locations, and value information for the property owned, and improvements made, and any taxes owed.

The series is arranged alphabetically by year.
Container(s)
Description
Dates
Volume
1 A-L 1911
2 M-Z 1911
3 Corporation 1911
4 A-Mc 1912
5 N-Z 1912
6 Corporation 1912
7 A-Q 1913
8 R-Z 1913
9 Corporation 1913
10 A-I 1916
11 J-R 1916
12 S-Z 1916
13 Corporation 1916
14 A-I 1917
15 J-R 1917
16 S-Z 1917
17 Corporation 1917
18 A-I 1918
19 J-R 1918
20 S-Z 1918
21 Corporation 1918
22 A-I 1919
23 J-R 1919
24 S-Z 1919
25 Corporation 1919
26 A-I 1920
27 J-R 1920
28 S-Z 1920
29 Corporation 1920
30 A-I 1921
31 J-R 1921
32 S-Z 1921
33 Corporation 1921
34 A-I 1922
35 J-R 1922
36 S-Z 1922
37 Corporation 1922
38 A-I 1923
39 J-R 1923
40 S-Z 1923
41 Corporation 1923
42 A-I 1924
43 J-R 1924
44 S-Z 1924
45 Corporation 1924
46 A-I 1925
47 J-R 1925
48 S-Z 1925
49 Corporation 1925
50 A-I 1926
51 J-R 1926
52 S-Z 1926
53 Corporation 1926-1928
54 A-I 1928
55 J-R 1928
56 S-Z 1928
57 A-G 1929
58 H-R 1929
59 S-Z 1929
60 Corporation 1929
61 A-G 1930
62 H-R 1930
63 S-Z 1930
64 Corporation 1930
65 A-G 1931
66 H-O 1931
67 P-Z 1931
68 Corporation 1931
69 A-G 1932
70 H-O 1932
71 P-Z 1932
72 Corporation 1932
73 A-G 1933
74 H-O 1933
75 P-Z 1933
76 Corporation 1933
77 A-G 1934
78 H-O 1934
79 P-Z 1934
80 Corporation 1934
81 A-M 1939
82 Mc-Corporation 1939
83 A-M 1940
84 Mc-Corporations 1940
85 A-L 1941
86 M-Corporations 1941
87 A-L 1942
88 M-Corporations 1942
89 A-L 1943
90 M-Corporations 1943
91 A-L 1944
92 M-Corporations 1944
93 A-L 1945
94 M-Corporations 1945
95 A-L 1946
96 M-Corporations 1946
97 A-L 1947
98 M-Corporations 1947
99 A-L 1948
100 M-Corporations 1948
101 A-L 1949
102 M-Corporations 1949
103 A-L 1950
104 M-Corporations 1950
105 A-K 1951
106 L-Corporations 1951
107 A-L 1952
108 M-Corporations 1952
109 A-L 1953
110 M-Corporations 1953
111 A-J 1954
112 K-Corporations 1954
113 A-L 1955
114 M-Corporations 1955

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Series II:  Cash Receipts Journal , 1979-1982
2 volumes

This series (volumes 115-116) was deaccessioned in 2014.

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Series III:  City Clerk's Annual Financial Statement , 1926-1970
0.5 linear feet

The series contains the annual financial statements to the State Examiner. The statement lists the officers and general information about the year along with listing the assets and liabilities for the city. It also includes the revenue collected from taxes, licenses, fees, and various other sources. The expenditures and fund accounts and information about the city bonds are also included.

The series is arranged chronologically.
Container(s)
Description
Dates
Box/Folder
1/1 1926-1940
1/2 1941-1949
1/3 1950-1959
1/4 1960-1970

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Series IV:  City Civil Docket , 1967-1977
1 volume

This series (volumes 117) was deaccessioned in 2014.

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Series V:  Ordinances , 1889-2008
14 volumes

This series consists of Missoula city ordinances, which are local laws or regulations enacted by the city council under powers given to it by the state. The copy consists of what the ordinance is, the amount of council members by which it passed, and the approval date. Materials are signed by the city clerk and the mayor.

The series is arranged chronologically by ordinance.
Container(s)
Description
Dates
Volume
118 Chapter 1 Section 1 to Chapter 33 Section 3 1890
119 Ordinances 1-186 and Resolutions 4-34 1889-1908
120 Ordinances 187-395 1908-1914
121 Ordinances 396-615 1914-1932
122 Ordinances 616-1248 1932-1968
123 Ordinances 1249-1690 1969-1974
124 Ordinances 1691-2167 1974-1980
125 Ordinances 2124-2432 1980-1985
126 Ordinances 2433-2679 1985-1989
127 Ordinances 2680-2856 1989-1993
368 Ordinances 2857-2974 1993-1996
369 Ordinances 2975-3035 1996-1997
370 Ordinances 3036-3244 1997-2004
371 Ordinances 3245-3383 2004-2008

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Series VI:  Record of Communicable Diseases , 1907-1940
1 volume

The records list name, gender and age of patient. It also lists the disease, dates of onset, report and quarantine, where the patient was before getting the disease, if they died or recovered, and who reported the illness.

Container(s)
Description
Dates
Volume
126 1907-1940

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Series VII:  Resolutions , 1896-2009
35 volumes

This series contains copies of resolutions passed the Missoula City Council. The resolutions, which are formal expressions of opinion, will, or intent by an official body or assembled group, include why the act should be done and how it should be resolved. They also include maps, invoices, charts and lists. The resolutions are dated and signed by the city clerk finance officer and mayor.

The series is arranged chronologically by resolution.
Container(s)
Description
Dates
Volume
129 Resolutions 1-64 1896-1910
130 Resolutions 64-458 1910-1919
131 Resolutions 458-897 1919-1932
132 Resolutions 921-2174; Minutes of meetings when resolutions 898-920 passed 1932-1960
133 Resolutions 2175-2847 1960-1968
134 Resolutions 2848-3150 1968-1972
135 Resolutions 3151-3530 1972-1976
136 Resolutions 3531-3923 1976-1979
137 Resolutions 3924-4162 1979-1981
138 Resolutions 4163-4440 1981-1985
139 Resolutions 4441-4624 1985-1987
140 Resolutions 4625-4829 1987-1988
141 Resolutions 4830-4990 1988-1990
142 Resolutions 4991-5107 1990
143 Resolutions 5108-5227 1990-1991
144 Resolutions 5228-5264 1991-1992
145 Resolutions 5265-5345 1992
146 Resolutions 5346-5430 1992-1993
147 Resolutions 5431-5529 1993
148 Resolutions 5530-5618 1993-1994
353 Resolutions 5619-5681 1994-1995
354 Resolutions 5682-5802 1995
355 Resolutions 5803-5922 1995-1996
356 Resolutions 5923-6017 1996-1997
357 Resolutions 6018-6156 1997-1998
358 Resolutions 6157-6267 1998-1999
359 Resolutions 6262-6361 1999-2000
360 Resolutions 6362-6499 2000-2002
361 Resolutions 6500-6640 2002-2003
362 Resolutions 6641-6746 2003-2004
363 Resolutions 6747-6886 2004-2005
364 Resolutions 6887-7022 2005-2006
365 Resolutions 7023-7266 2006-2007
366 Resolutions 7154-7299 2005-2007
367 Resolutions 7300-7483 2007-2009

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Series VIII:  Collections and Distributions Journal , 1980-1982
2 volumes

This series (volumes 149-150) was deaccessioned in 2014.

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Series IX:  Court Fine Records , 1967-1979
6 volumes

This series (volumes 151-156) was deaccessioned in 2014.

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Series X:  Microfilm , 1971-1986
5 reels

This series contains five microfilm reels of materials still in the City of Missoula's possession. Materials cover a wide range of subjects.

Container(s)
Description
Dates
Reel
1 Public Safety Reports, Streets and Traffic Reports, Lights and Water Reports 1971-1986
2 Finance and Licenses Committee Reports 1971-1985
3 Zoning Reports 1980
3 PAZ 1974-1985
3 Appointments 1982-1985
4 Public Works Committee Reports 1977-1985
5 Judicial Review 1977-1985
5 Cable TV 1983-1985
5 Conservation 1977-1985
5 Economic Development 1983-1986
5 Handicapped 1980-1986
5 Rules 1983-1986
5 Signs 1979-1985
5 Bikes and Reapportionment 1978-1982

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Series XI:  Misdemeanor Docket , 1973-1988
16 volumes

This series (volumes 157-172a) was deaccessioned in 2014.

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Series XII:  Police Court Docket , 1888-1973
56 volumes

The dockets are arranged in two parts within each volume. The first part has alphabetical tabs to locate the names charged. The second part consists of the defendant's name, who charged that defendant, on what account of the charge, the sentence and the fine paid.

The series is arranged chronologically.
Container(s)
Description
Dates
Volume
172b March 3, 1888 - October 31, 1890
172c October 31, 1890 - August 1, 1892
173 November 20, 1911 - October 27, 1914
174 November 3, 1916 - December 11, 1918
175 December 12, 1918 - November 10, 1923
176 November 10, 1923 - July 5, 1928
177 July 9, 1928 - March 21, 1935
178 March 19, 1935 - April 29, 1941
179 May 7, 1941 - July 31, 1946
180 August 1, 1946 - June 16, 1949
181 June 17, 1949 - October 15, 1951
182 May 29, 1953 - October 29, 1954
183 April 15, 1955 - January 15, 1956
184 January 15, 1956 - August 24, 1956
185 August 24, 1956 - March 16, 1957
186 March 16, 1957 - August 11, 1957
187 August 11, 1957 - March 17, 1958
188 March 17, 1958 - November 3, 1958
189 November 5, 1958 - July 10, 1959
190 July 10, 1959 - March 13, 1960
191 March 13, 1960 - September 23, 1960
192 September 24, 1960 - May 7, 1961
193 May 7, 1961 - October 22, 1961
194 October 22, 1961 - June 9, 1962
195 June 9, 1962 - December 27, 1962
196 December 25, 1962 - July 26, 1963
197 July 26, 1963 - December 9, 1963
198 December 9, 1963 - April 11, 1964
199 April 11, 1964 - September 13, 1964
200 September 13, 1964 - February 11, 1965
201 February 11, 1965 - June 17, 1965
202 June 17, 1965 - October 28, 1965
203 October 29, 1965 - February 10, 1966
204 February 2, 1966 - June 5, 1966
205 June 5, 1966 - October 9, 1966
206 October 9, 1966 - February 21, 1967
207 February 21, 1967 - May 21, 1967
208 May 21, 1967 - August 21, 1967
209 August 31, 1967 - December 4, 1967
210 December 4, 1967 - March 23, 1968
211 March 23, 1968 - July 24, 1968
212 July 24, 1968 - November 21, 1968
213 November 21, 1968 - March 31, 1969
214 March 31, 1969 - July 20, 1969
215 July 20, 1969 - November 7, 1969
216 November 10, 1969 - January 11, 1970
217 January 12, 1970 - March 7, 1970
218 March 7, 1970 - May 20, 1970
219 May 20, 1970 - August 3, 1970
220 August 3, 1970 - October 14, 1970
221 October 14, 1970 - February 28, 1971
222 February 19, 1971 - October 19, 1971
223 October 19, 1971 - May 14, 1972
224 May 12, 1972 - December 26, 1972
225 December 25, 1972 - July 23, 1973
226 July 24, 1973 - November 3, 1973

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Series XIII:  Record book of Road Poll Tax , 1934-1936
1 volume

The book lists the name of the people taxed, the date and the amount. It also includes the Dog Tax (1940-1941) listing the name and address of person taxed, the amount charged, and the type, age, and name of dog.

Container(s)
Description
Dates
Volume
227 1934-1936

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Series XIV:  Register of Prisoners , 1903-1954
7 volumes

The register includes the register number, time of detention, the name of prisoner, the offense, the date of arrest, place, when discharged, the arresting officer, and any remarks.

The series is arranged chronologically.
Container(s)
Description
Dates
Volume
228 1903-1914
229 1914-1923
230 1923-1935
231 1935-1943
232 1943-1950
233 1950-1954
234 1954-1954

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Series XV:  Register of Warrants and Bonds Issued , 1955-1959
2 volumes

The register lists to whom the bond was issued, when issued and paid. They also include the warrant of bond number, fund warrant accounts and credits, the city expense and item debits.

The series is arranged chronologically.
Container(s)
Description
Dates
Volume
235 1955-1957
236 1957-1959

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Series XVI:  Scrapbooks , 1914-1922
2 volumes

The scrapbooks contain newspaper clippings, local election propaganda, and city council proceedings.

The series is arranged chronologically.
Container(s)
Description
Dates
Volume
237 1914-1915
238 1915-1922

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Series XVII:  Special Improvement District Assessments , 1913-1966
9 volumes

Six volumes of the series deal with district assessments. They give a description of property assessed, the name of the owner, amount assessed, and individual installment information. The first volume is divided by named district; Cooks, Hammond, Hammond #2, Hammond #3, Knowles, Knowles #2, Knowles #3, Montana, and So. Missoula.

Three volumes are individualized into SID assessment delinquencies, 1937-1963, Sidewalk/Curb assessments, 1921-1963, and a volume which contains four different assessments. SID assessment delinquencies lists a page tax book, to whom the delinquency assessed, a description of property, taxes, and who paid the fine. The sidewalk/curb assessments is sorted by addition which lists the owner, a description of the property, date assessed, amount of assessment, and installment information. The last volume deals with sidewalk/curb assessment, 1925-1932, street paving SID, 1925-1942, lighting district assessments, 1939-1948, and sewer SID, 1941-1961. The assessments list the owner, a description of the property, date of assessment, amount of assessment, and individual installment information.

The series is arranged alphabetically.
Container(s)
Description
Dates
Volume
239 Financial property information by Missoula districts 1913-1944
240 Sidewalk/curb assessments 1921-1963
241 Sidewalk/curb, street paving, lighting, and sewer assessments 1925-1932
242 Assessment delinquencies 1937-1962
243 #89-116 Assessments 1948-1966
244 #102-236 Assessments 1951-1964
245 Assessments 1965
246 Assessments, A-Mac 1966
247 Assessments, Mac-Z 1966

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Series XVIII:  State Docket , 1975-1977
7 volumes

This series (volumes 248-254) was deaccessioned in 2014.

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Series XIX:  City Council Meeting Minutes , 1883-2009
60 volumes

These volumes document the minutes of the Missoula City Council. The minutes include the call to order and role call of council members. They also contain an approval of typed minutes from the last meeting. An agenda for the meeting is also present which includes items for final consideration, decisions of ordinances and resolutions, motions by council members and the final decisions.

The series is arranged chronologically.
Container(s)
Description
Dates
Volume
255 1883-1890
256 1890-1897
256a 1897-1903
257 1905-1909
258 1910-1911
259 1911-1915
260 1915-1919
261 1919-1929
262 1929-1941
263 1941-1953
264 1953-1962
265 1962-1968
266 1968-1971
267 1971-1972
268 1972-1973
269 1973-1974
270 1974-1976
271 1976-1977
272 1977-1978
273 1978-1979
274 1979-1980
275 1980
276 1980-1981
277 1981-1982
278 1982-1983
279 1983-1984
280 1984
281 1985
282 1985-1986
283 1986-1987
284 1987
285 1987-1988
286 1988
287 1988-1989
288 1989
289 1989-1990
290 1990
291 1990-1991
292 1991-1992
293 1992
294 1992-1993
295 1993
296 1993-1994
297 1994
298 1994
299 1995
300 1995
301 1995-1996
302 1996
372 1996-1997
373 1997-1998
374 1998-1999
375 1999-2001
376 2001-2003
377 2003-2004
378 2004-2005
379 2005-2006
380 2006-2007
381 2007-2008
382 2008-2009

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Series XX:  Traffic Docket , 1970-1977
44 volumes

This series (volumes 303-346) was deaccessioned in 2014.

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Series XXI:  Treasurer's Financial Records , 1913-1968
6 volumes

The different volumes that make up this series are: Treasurer's Special Warrant Register, 1913-1968, Ledger of city accounts, 1953-1964, Treasurer's Daily Bank Balances, 1960-1965, Treasurer's Monthly Report on cash in funds, 1960-1964, Treasurer's Daily Cash Receipts, 1961-1964, and Treasurer's Cash Book, 1961-1966.

Container(s)
Description
Dates
Volume
347 Special Warrant Register 1913-1968
348 Ledger of city accounts with monthly financial records 1953-1964
349 Monthly Report on Cash in Funds 1960-1964
350 Daily bank balances 1960-1965
351 Daily Cash Receipts 1961-1964
352 Cash Book 1961-1965

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Series XXII:  Miscellaneous , 1937-2005
0.2 linear feet

The series contains the minutes for a meeting of the Committee of the Whole Caucus, voter information about a city charter, and photographs of city council members and mayors.

Container(s)
Description
Dates
Box/Folder
1/5 Committee of the Whole Caucus meeting minutes 1982
1/6 Missoula City-County Charter voter information 1976
1/7 A Charter for Missoula voter information 1996
1/8 City Council members photographs 1954-1983
1/9 City Council members photographs circa 2005
1/10 Mayors photographs 1937-1996

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Subjects

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

  • Form or Genre Terms :
  • Court records--Montana--Missoula
  • Dockets--Montana--Missoula
  • Financial records--Montana--Missoula
  • Ordinances--Montana--Missoula
  • Public records--Montana -- Missoula
  • Resolutions--Montana--Missoula
  • Subject Terms :
  • Communicable diseases--Montana--Missoula
  • Municipal government--Montana--Missoula--Records and correspondence
  • Prisoners--Montana--Missoula--Registers
  • Geographical Names :
  • Missoula (Mont.)--Politics and government

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