University of Idaho Library. Technical Services Records, 1951-1994

Overview of the Collection

Creator
University of Idaho Library. Technical Services
Title
University of Idaho Library. Technical Services Records
Dates
1951-1994 (inclusive)
Quantity
3.0 cubic feet
Collection Number
UG053 (collection)
Summary
Correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and Fiscal Officer/Gifts Librarian of the University of Idaho Library.
Repository
University of Idaho Library, Special Collections and Archives
Special Collections and Archives
University of Idaho Library
875 Perimeter Drive
MS 2350
Moscow, ID
83844-2350
Telephone: 2088850845
libspec@uidaho.edu
Languages
English
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

The functional operation of the University of Idaho Library is divided into Technical Services and Public Services (see UG54). Technical Services is responsible for ordering and processing library material, and prior to reorganization in 1993 was comprised of Acquisitions, Serials/Periodicals, and Cataloging, each headed by a professional librarian. When the new addition of the library was occupied in 1993 the Technical Services division became one large department.

Content DescriptionReturn to Top

The records of Technical Services Division of the University of Idaho Library span the years 1951 to 1994, with the bulk of the material covering the years 1970 to 1990.

Included in the records are papers, correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and the Fiscal Officer/Gifts Librarian.

Administrative InformationReturn to Top

Arrangement

The records are separated by department, each department having its own series.

The Acquisitions material in series one includes instructional and procedural manuals, memos, and statistics.

The second series consists of the records of the Cataloging Department and contains memos and WLN (Western Library Network) correspondence and statistics.

The records of the Serials/Periodicals department are in series three. Included are memos, statistics, and automation records.

Paul Conditt was head of acquisitions for many years while also handling budgets and gifts. His last few years before retiring from the University of Idaho Library he was fiscal officer and gifts librarian only; therefore his later records also contain committee records from his early years. These records are found in series four.

Routine acquisitions correspondence requesting prices, questioning invoices, and inquiring the status of orders was discarded. Catalog department WLN statistics were sampled by keeping only June 30 and December 30 monthly reports. Routine serials correspondence concerning orders and cancellations were also discarded. Finally routine inventory transfers and related material from the Fiscal Officer was discarded. This reduced the volume of records by 35 cubic feet.

Acquisition Information

The records of the Technical Services departments of the University of Idaho Library were transferred to the Special Collections Department at various times from 1984 to 1995.

Detailed Description of the CollectionReturn to Top

Series I. Acquisitions, 1960-1987Return to Top

Container(s) Description Dates
Box/Folder
1/1
Acquisitions procedures
12 items
1960-1961
1/2
Basic filing rules
1 item
1974
1/3
Card catalogs
4 items
1971
1/4
Card reproduction
7 items
1965-1968
1/5-6
Correspondence: Stanley Shepard
135 items
1963-1974
1/7
Departmental book allocations
32 items
1966-1980
1/8
Files retention
1 item
1981
1/9
Filing rules
9 items
1967
1/10
Filing rules for proofcards
3 items
ca. 1976
1/11
Gifts, Procedure for handling
1 item
1966
1/12
Goff, Abe, Gifts
5 items
1984
1/13
Job descriptions
6 items
1970-1973
1/14
Job specifications
1 item
1965
1/15
Lost books, Replacement procedure
1 item
1974
1/16
Manual: Serials department
1 item
ca. 1968
1/17
Materials selection policy
9 items
1972
1/18-19
Memos, Library
144 items
1985-1987
1/20
Miscellaneous material
10 items
1955-1963
1/21
Multilith
24 items
1964-1970
1/22
Out of print books
2 items
undated
1/23
Physical plant memos
29 items
1961-1968
1/24
Principal reference works used in searching
1 item
undated
1/25
Procedures manual
1 item
undated
1/26
Procedures manual
1 item
ca. 1963
1/27
Procedures manual
1 item
undated
1/28
Procedures, Other
25 items
1966-1972
1/29
Purchase procedures
2 items
1954-1972
1/30
Purchasing policy
21 items
1960
1/31
Searchers, Instructions for
7 items
1966
1/32
Searching procedure material
8 items
1966
1/33
Selection policy manual
1 item
1972
1/34
Serials automation
20 items
1974
1/35
Space
8 items
1971-1972
1/36
Staff photographs
8 items
196?-197?
1/37
Statistics
12 items
1979-1987
1/38
Technical Services biennial reports
10 items
1962-1966
1/39
Vet Science books
1 item
1977
1/40
Xerox
7 items
1970-1978

Series II. Cataloging, 1951-1988Return to Top

Container(s) Description Dates
Box/Folder
1/41
Catalog card duplication
30 items
1966-1967
1/42
Catalog department projects
75 items
1983-1988
1/43
Memos, etc.
14 items
1951-1963
1/44
Opaquing v. labeling on catalog cards
6 items
1966
1/45
Personnel, Classified
39 items
1969-1980
1/46
Statistics
10 items
1982-1985
1/47-55
WLN
176 items
1979-1987
1/56
WLN activity report
20 items
1979-1988
1/57
WLN miscellaneous
3 items
1980-1984

Series III. Serials/Periodicals, 1976-1990Return to Top

Container(s) Description Dates
Box/Folder
2/58
Computerization notebook
1 item
1977-1984.
2/59-60
Correspondence, memos, etc.
43 items
1983-1989
2/61
Memos, Campus
11 items
1984-1985
2/62
Memos: Library
23 items
1984-1985
2/63
Serials automation Records
16 items
1983-1988
2/64
Serials recon
26 items
1983-1990
2/65
Statistics
14 items
1976-1985

Series IV. Fiscal Officer/Gifts Librarian, 1972-1994Return to Top

Container(s) Description Dates
Box/Folder
2/66
Bibliography Collection
6 items
1990-1991
2/67
Book sale
25 items
1981-1987
2/68
Collection development
56 items
1986-1994
2/69-70
Computer thefts
8 items
1990-1991
2/71
Correspondence
13 items
1988-1989
2/72
Correspondence
34 items
1991-1993
2/73
Gifts
2 items
1985-1986
2/74
Schultz
14 items
1986-1990
2/75
Sierra Books
7 items
1991-1993
2/76
Yoder, Amos
12 items
1987
2/77
Curl, George, memorial
6 items
1986
2/78
Disposal of books
9 items
1983-1994
2/79
Furniture and equipment
24 items
1980-1987
2/80
Gift acknowledgements: Larrison
1 item
1987/1988
2/81-84
Gift acknowledgements
356 items
1987-1990
2/85-86
Gift acknowledgements
137 items
1990/1991
2/87
Burkhard, Sr. Marianne
12 items
2/88-89
Gift acknowledgements
135 items
1991/1992
2/90
Martin, Boyd
10 items
2/91-92
Gift acknowledgements
155 items
1992/1993
2/93-94
Gift acknowledgements
159 items
1993/1994
2/95
Carey, Joshua
8 items
2/96
Kirkwood, Mary
4 items
2/97
Otness, Robert & Lillian
3 items
2/98
Gifts
46 items
1984-1994
2/99
Williams, Roy E.
8 items
1993/1994
2/100
Gifts policy
5 items
1989-1994
2/101
Idaho State Library
7 items
1993
3/102
Larrison, Earl, collection
17 items
1988
3/103
Library automation
22 items
1979-1988
3/104
Library computers
6 items
1989-1992
3/105-106
Library Council
182 items
1980-1994
3/107
Library faculty bylaws
11 items
1986-1990
3/108-109
Library faculty meetings
103 items
1974-1994
3/110
Library faculty promotion and tenure
7 items
1989-1990
3/111
Library organization
7 items
1991
3/112
Library strategic plan
3 items
1992-1993
3/113
Mail survey
14 items
1992
3/114
Materials selection manual
1 item
1972
3/115-116
Memos: Campus
66 items
1987-1994
3/117
Memos: Head of Technical Services
8 items
1982-1986
3/118
Memos: Library
52 items
1989-1994
3/119
New Building
37 items
1989-1993
3/120
Property inventories
47 items
1965-1988
3/121
Purchasing notes
10 items
undated
3/122
Signage
6 items
1988
3/123
Slade trust books
2 items
1992
3/124
Snapdragon
1 item
1981
3/125
Statistics Committee
24 items
1987-1988
3/126
Technical Services meetings
23 items
1981-1989
3/127-128
Water damage
4 items
1986-1991

Names and SubjectsReturn to Top

Corporate Names

  • University of Idaho. Library -- History -- Sources

Other Creators

  • Corporate Names
    • University of Idaho. Library. Technical Services